Corporate Real Estate Project Manager
Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 32,000 employees working in over 450 locations across 6 continents. Our Functional Services Team includes Corporate Development, Finance, HR, HSSE, IT, Legal, Marketing/Communications, Practice Services and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger.
Your Opportunity
The Corporate Real Estate Team is seeking an experienced Project Manager to oversee and coordinate all aspects of tenant interior projects across our extensive portfolio of office locations. As a key member of the Corporate Real Estate Project Management team, you will be responsible for planning, budgeting, overseeing, and documenting a variety of projects, including relocation logistics, space fit-outs, interior construction, and decommissioning. You will collaborate closely with corporate real estate managers and regional leadership to ensure projects are completed on time, within budget, and to the highest standards. This role demands exceptional communication and interpersonal skills, as well as the ability to thrive in a fast-paced, high-volume environment.
Your Key Responsibilities
- Prepare, schedule, coordinate, and monitor assigned tenant improvement projects to ensure they are delivered on time, within scope, and within budget.
- Work with Corporate Real Estate managers, user groups, architects, engineers, and regional leadership to determine project specifications, interpret requests, and communicate requirements effectively, while respecting the Corporate Real Estate department’s ownership of the project.
- Establish yourself as a trusted partner and consultant to regional leadership.
- Provide input and guidance in developing project scopes and budgets, and maintain regular budget updates.
- Analyze project risks and opportunities, and perform risk management to minimize project risks.
- Monitor project progress, address any issues that arise, and prepare detailed reports to ensure adherence to health and safety standards.
- Implement effective strategies to control and adapt to changes in project scope, schedule, and costs, and measure project performance using appropriate tools and techniques, reporting issues to management as needed.
- Create and maintain comprehensive project documentation, including plans and reports, in accordance with department guidelines.
- Act as the main point of contact for projects and communicate project status to all participants.
- Ensure standards and requirements are met through quality assurance tests and oversight.
- Negotiate contracts with external vendors to reach favorable agreements.
- Ensure necessary internal and external approvals (design, plan, scope, budget, contracts) and permits are obtained from appropriate leadership and/or authorities.
- Determine needed resources from start to finish, considering budgetary and schedule limitations.
- Assist with coordinating company-dictated vendors (e.g., AV, IT, FF&E, security) into the construction schedule.
- Monitor compliance with applicable codes, practices, QA/QC policies, company standards, and specifications.
- Manage Consultant and Construction Manager procurement processes, including conducting post-proposal interviews, analyzing responses, and preparing recommendations for award.
- Generate and maintain project planning documentation, including schedules, budgets, cost control processes, and work breakdown structures.
- Coordinate the design, procurement, and construction phases of the project.
- Chair or play a key role in all project and site meetings, and ensure meeting minutes are kept and distributed.
- Resolve disputes between contractors, consultants, and sub-trades as required.
- Manage most aspects of tenant improvement allowance requirements, including the packaging of associated documentation and request of funds.
- Ensure effective management of punch list, warranty, and closeout phases of the project.
Your Capabilities and Credentials
- Skilled in facilitating collaborative problem-solving sessions and decision-making processes at various levels.
- Experienced in analyzing complex problems, synthesizing information, defining trade-offs, and identifying optimal solutions.
- Proficient in evaluating the impact of design and construction alternatives on project parameters such as cost, schedule, and scope, and familiar with risk management practices and quality assurance control measures.
- Strong planning abilities to achieve both short-term objectives and long-term goals.
- Skilled in working cooperatively with diverse stakeholders in institutional settings to achieve project goals.
- Strong client-facing skills and ability to foster teamwork within cross-functional teams.
- Proficient in reading, interpreting, and working from advanced sketches, blueprints, and construction drawings.
- Knowledgeable in contract security and insurance strategies within defined risk profiles.
- Experience in managing multiple projects concurrently, coordinating tasks, and meeting multiple deadlines.
- Demonstrated leadership aptitude by creating collaborative teams, assertively leading project meetings and conversations, and providing guidance and support to new and junior team members.
- Expert communication skills ensuring timely dissemination of information to all stakeholders.
- Capable of preparing and interpreting schedules and step-by-step action plans.
Education and Experience
- Bachelor’s degree in Business Administration, Real Estate, Construction Management, Architecture, Engineering, or a related field.
- PMP (Project Management Professional), LEED (Leadership in Energy and Environmental Design), or other relevant certifications are highly desirable.
- Minimum of 5 years of experience in project management, preferably within corporate real estate, construction, or a related industry.
- Demonstrated experience in managing tenant improvement projects, relocations, space fit-outs, interior construction, decommissioning, or similar projects.
- Excellent verbal and written communication skills are crucial.
Travel:
Must be able to travel internationally approximately 10%
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.