Document Controls Coordinator
Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.
Your Opportunity
We are seeking a Document Control professional to coordinate and ensure there is information consistency across Buildings and Shared Services business centers projects by assisting with the development and execution of various forms of project documentation while maintaining control and traceability of the project documents from project initiation through completion.
Your Key Responsibilities
- Work closely with the project team to maintain a current and accurate understanding of project status, issues, and changes.
- Provide solutions and guidance to the business center and project teams to ensure that document control procedures, processes, and systems are clearly understood and properly utilized.
- General document and revision tracking.
- Responsible for the coordination and use of the respective software platforms for the coordination of project deliverables.
- Responsible for supporting team members in the proposal process.
- Support general administrative activities.
- Support records retention.
- Support and promote various employee programs, including social and community engagement activities.
Your Capabilities and Credentials
- Excellent communication and interpersonal skills.
- Excellent organizational skills and attention to detail.
- Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.
- Proficiency in MS Office Suite and Adobe Acrobat.
- Prior work in document controls / administrative assistant role is a plus.
- Prior experience in consulting or working for a Construction Manager/General Contractor is a plus.
- Ability to learn client required systems. Prior experience with Newforma, Procore or similar systems is a plus.
Education and Experience
- Years of experience: 3 plus.
- Preferred: 2 Year Construction Management Degree or equivalent experience.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #DesignYourPlace