Executive Assistant

At Stantec - Energy & Resources, we are designers, engineers and project managers. We take pride in providing innovative solutions that balance production goals with good stewardship, environmental sustainability and regulatory requirements. Together we innovate at the intersection of community, creativity and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

Why you’ll love working with us:

We understand that life doesn’t pause for work — and we’re here to support you every step of the way. Our flexible, family-friendly approach helps you balance your career with what matters most.

As such, we offer ways of working that help you find this balance by offering:

• Flexible start and finish times, hybrid and part-time options—to help you thrive whilst juggling life’s commitments 
• Paid parental leave (14 weeks full pay or option to take it at half pay equivalent)
• Career development through mentoring, training, and leadership pathways
• Inclusive employee networks like Women@Stantec and Pride@Stantec
• Salary packaging and salary continuance insurance
• Mental health and wellbeing support, including EAP
• Recognition programs and service awards

About the role

We are seeking an experienced Executive Assistant to join our Energy & Resources team in Perth, providing high-level administrative and executive support to the Regional Director, Energy & Resources, Australia. This is a part-time/casual opportunity (minimum 20 hours per week) suited to a proactive, adaptable professional who thrives in a fast-paced commercial environment and enjoys working closely with senior leadership. Offering flexibility, this role may be particularly well suited to experienced Executive Assistants returning to the workforce after a career break, or those seeking a position that better aligns with their personal commitments while continuing to utilise their valuable skills and experience.

You will play a critical role in ensuring the smooth operation of the Regional Director's office, managing priorities, coordinating key activities, and acting as a trusted point of contact across the business.

Key responsibilities include:

·       Managing complex diaries, travel arrangements, meetings, and day-to-day executive support requirements for the Regional Director

·       Acting as a key point of contact for internal and external stakeholders, facilitating communication and supporting effective leadership engagement

·       Preparing presentations, reports, correspondence, meeting documentation, and other executive communications

·       Providing administrative support including expense reconciliations, invoice processing, record management, and tracking of leave and travel activities

·       Proactively managing competing priorities, anticipating upcoming commitments, and ensuring tasks and actions are completed efficiently and confidentially

About you

• Demonstrated 5+ years' experience in a similar role, with specific experience supporting C-Level executives 
• Demonstrated experience working within a large corporate environment, ideally within a global organisation
• Advanced skills in MS Office, particularly in PowerPoint & Excel
• Strong written and verbal communication skills, with the ability to engage professionally with a range of stakeholders
• Demonstrated ability to manage competing priorities, exercise discretion, and work effectively under pressure
• A proactive and solutions-focused approach with strong organisational and problem-solving skills
• High levels of professionalism, emotional intelligence, and confidentiality
• The ability to build collaborative relationships and work effectively across all levels of an organisation

What happens next:

Apply now by attaching your CV and we’ll be in touch within the next couple of weeks to guide you through the next steps. No agency applications will be accepted at this time.