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Finance Project Administrator

Finance Project Administration
180002JN Requisition #
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Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.

Your Opportunity

Take the first step towards designing your career with Stantec. We have an exciting opportunity for an experienced Finance Project Administrator to join our team. This position is responsible for the overall management of project contracts by ensuring projects are set up, maintained, and invoiced in accordance with the contract requirements and with Stantec's approved policies and practices.

Your Key Responsibilities

  • Completing project set-up from information provided by the Project Manager (or assistant), ensuring all project attributes and variables have been properly input in accordance with the contract requirements.
  • Reviewing contract agreements for proper fiscal authority execution, special invoicing requirements and ensuring all required information is provided to the client during the invoicing cycle.
  • Assisting the Project Manager to establish the appropriate work breakdown structure (WBS) to support client invoicing.
  • Regularly updating project budgets, helping Project Managers to manage their billings within budget and determining when Work in Progress (WIP) needs to be transferred or written off.
  • Generating invoices based on instructions received from Project Managers and ensuring invoices are accurate and issued to the client in a timely basis.
  • Ensure project close out procedures are completed on a timely basis.
  • Ensuring all assigned functions are carried out in compliance with approved policies, practices and procedures.
  • Assisting with departmental administrative functions, as required (ordering supplies, filing etc.)

Your Capabilities and Credentials

  • Ability to organize work flow to allow time to pro-actively be looking ahead to what financial events might affect the project if action is not taken
  • Able to develop solid working relationships
  • Basic accounting knowledge obtained through experience or education
  • Excellent customer satisfaction and communication skills
  • Strong attention to detail
  • Intermediate to advanced Word/Excel and use of Oracle would be considered an asset
  • Ability to cope with demanding period end and quarter end deadlines

Education and Experience

  • Minimum of three years accounting experience with a preference for a degree/diploma in a business program with an accounting concentration
  • Architecture or Engineering industry experience considered an asset


Position will primarily work in an office setting.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

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