Legal Assistant / Paralegal (Licensing)
Grow with the best. Join a smart, creative, and inspired team that works behind the scenes to support operational excellence. Our functional services teams (FSTs) provide services to 32,000 employees in over 450 locations worldwide. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger.
Your Opportunity
A Legal Assistant/Paralegal position is available within our Risk Management group. This role is primarily responsible for managing our professional licensing portfolio, along with a range of legal and administrative tasks to support Stantec’s Risk Management team.
Your Key Responsibilities
- Responsible for managing Stantec’s professional licensing portfolio
- Complete licensing-related paperwork including initial applications, renewals, and changes
- Draft legal correspondence including preparing letters to professional regulatory bodies and responses to licensing qualification matters
- Research professional regulatory requirements, including legal qualifications
- Assist with routing of professional licensing documentation
- Respond to internal licensing inquiries
- File and record management (including maintaining internal licensing records, classifying and coding electronic and hardcopy files, and diarizing matters for follow up)
- Submit documents for registration with appropriate agencies (e.g., corporate registries, CSC, professional regulatory bodies)
- Coordinate and manage external counsel and service providers in connection with licensing matters
- Draft legal documents including corporate resolutions, officer certificates, Powers of Attorney and transactional documents
- Perform general administrative functions as required
Your Capabilities and Credentials
- Must be a motivated self-starter who takes initiative and is able to multitask, adapt to changing priorities, and manage their own workload
- Excellent problem-solving skills and a proactive mindset
- Efficient, organized, high attention to detail, and meticulous records maintenance skills are essential
- Very strong interpersonal and communication skills
- Professional and capable of handling confidential matters
- Ability to follow instructions, prioritize tasks with minimal supervision, and meet deadlines
- Ability to work independently and in a team environment
- Willingness to learn and a positive attitude are critical
- Competence in Microsoft Outlook, Word, Adobe and Excel applications
- Licensing-related experience is an asset.
- Experience with business corporations is an asset.
Your Education and Experience
- Minimum 5 years of legal or administrative experience (compensation and title commensurate with experience and credentials).
- Business or Paralegal Diploma from an accredited institution is an asset.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.