Project Administrator

About the role

The Project Administrator role is the ‘go to person’ to support Project Managers (PM) in setting up new projects, change management for ongoing projects, monitoring and forecasting financials, developing and updating project schedules for activities and client deliverables, reporting criteria and indicators that are fundamental to healthy project delivery. 

The role, depending on the specific project needs, may include working with multiple PMs across a wide range of small to highly complex projects. 

Day to day tasks would involve:

• Assist PMs to coordinate and deliver projects in accordance with the Project Management Framework (PMF).
• Check approvals for contracts and sub agreements are obtained in compliance with company policies, insurances and subconsultant prequalification questionnaires are up to date.
• Support development of a project implementation plan for internal team or external clients as required.
• Monitor unbilled financials and support PMs with regular and timely invoicing.
• Monitor accounts payable and support PMs in the close-out process when projects are complete. 

To be successful for this role you'll need:

• Work experience in relevant industries or related roles that require excellent self-organisational and coordination skills.
• Experience in generating, understanding and analysing financial reports and schedules.
• Ability to work on multiple projects or tasks and comfortable with regular change in response to varying project or client priorities.
• Proficiency using Microsoft Excel

What we offer

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.

• Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.
• Option to purchase up to 4 weeks additional leave.
• Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
• Mentoring for your own development and the opportunity to mentor others
• A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
• Professional Memberships
• Salary Continuance Insurance (SCI)
• Mental Health and Wellbeing Programs
• Service Recognition Awards
• Employee Assistance Program

About Stantec

The Stantec community unites over 31,000 employees working in over 450+ locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind. We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

Culture 

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI+, neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together. 

How to apply

If this position is of interest, submit your application online. 

Please note that no agency applications will be accepted at this time.