Project Administrator

We have an opportunity for a Project Administrator to join our Community Development team of engineers, designers and drafters in Perth. 

Our approach to community development consulting covers master planned communities, mixed-use developments, parks, recreation facilities, and streetscapes. We activate urban downtowns, suburban centers, small towns, and rural areas—and the multimodal corridors that connect us to the places we work, live, and thrive.

The Project Administrator is the ‘go to person’ to support Project Managers setting up new projects, change management for ongoing projects, monitoring and forecasting financials, developing and updating project schedules for activities and client deliverables, reporting criteria and indicators that are fundamental to healthy project delivery.

The role, depending on the specific project needs, may include working with multiple PMs across a wide range of small to highly complex projects.  Project Controls may include task management of individual projects components, as delegated by a project manager on smaller projects. 

Day to day tasks may involve:

·         Assist PMs to coordinate and deliver projects in accordance with the Stantec Project Management Framework, particularly in terms of budgets, scope, schedule, profitability and risk.

·         Implement Stantec’s established project control processes and procedures for project execution, including, but not limited to, earned value management, management of change, and forecast cost and revenue projections.

·         Check approvals for contracts and sub agreements are obtained in compliance with company policies, insurances and subconsultant prequalification questionnaires are up to date.

·         Support development of a project implementation plan for internal team or external clients as required.

·         Generate various reports from Oracle dashboards to enable PMs and business leaders to analyse project performance. 

·         Evaluate project performance financial results and interpret to provide high level summary of under and over-performing projects. 

·         Support PM and business lead decisions to mitigate potential negative impact of under-performing projects.

·         When requested by the business leads or PM, organise and schedule communication processes with the project teams including meetings, recording minutes, and driving the status of action items.

·         Respond to requests from internal team and external clients in a timely manner.

·         Understand the monthly requirements for project reporting and financial updates. 

·         Monitor unbilled financials and support PMs with regular and timely invoicing.

·         Monitor accounts payable and support PMs in the close-out process when projects are complete.

 To be successful for this role you'll need:

·         Project Administrator work experience in relevant industries or related roles ideally in consulting engineering practice

·         Experience in generating, understanding and analysing financial reports and schedules.

·         Business awareness and acumen, sound knowledge of project costs, time and resource management.

·         Understanding and experience of project management as a discipline.

·         Strong interpersonal skills, ability to communicate with a wide range of experienced professionals and levels of leadership.

·         Strong administrative skills including attention to detail, written and oral communication, management of documentation.

·         Possess sound problem-solving skills and ability to make timely suggestions, including knowing when to escalate issues of concern.

·         Ability to work on multiple projects or tasks and comfortable with regular change in response to varying project or client priorities.

·         Excellent experience with Microsoft Excel.

·         Preferred experience with Primavera P6, Microsoft or other scheduling software.

What we offer

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.

·         Gain experience finding innovative solutions to projects in the office and on project sites

·         Genuine Flexible Working Arrangements

·         Option to purchase up to 4 weeks additional leave.

·         Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning

·         Mentoring for your own development and the opportunity to mentor others

·         A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables

·         Professional Memberships

·         Salary Continuance Insurance (SCI)

·         Mental Health and Wellbeing Programs

·         Service Recognition Awards

·         Employee Assistance Program 

About Stantec

The Stantec community unites over 30,000 employees working in over 450+ locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.

Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships. 

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.

We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe. 

Culture

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI+, neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together. 

How to apply

If this position is of interest, please apply via the link below.