Project Assistant
The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn’t have to be true? What if our built environment — where we live, learn, play, and conduct business — carried us forward instead?
Our Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design. From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life. Every day we apply our expertise, creativity, and passion to propel.
Your Opportunity
Your role will be to provide administrative support to our team through a variety of functions related to design, construction, and project management, but with an emphasis on supporting the construction contract administration team with document control through the construction phase.
Your Key Responsibilities
- Track, log and distribute deliverables during the construction phase of projects
- Coordinate with all disciplines to assist with updating logs and providing updates on deliverables
- Maintain project team directories, file emails, and communicate changes or process updates to the team both internally and externally
- Assist project teams in preparing change management documentation and certificates of payment for multiple projects
- Prepare weekly updates and logs to the team for project coordination on deliverables
- Assist in tracking project management deliverables across multiple projects
- Assist in assembling and executing contractual agreements
- Assist with Quality Control and Quality Assurance related to contract administration and project management deliverables
- Attend meetings and work cooperatively with all team members
- Adhere to corporate policies and procedures for both Stantec and the client
- Other administrative duties as required
Your Capabilities and Credentials
- Proficient in MS Office Suite, including Word, Excel as well as Teams and SharePoint
- Proficient in Blue Beam and working experience in a document control platform such as Newforma (or Onware etc)
- Strong organizational and time management skills, with the ability to prioritize and organize multiple concurrent assignments
- Excellent written and verbal communication skills
- High attention to detail
- Ability to perform effectively under pressure in a dynamic and fast-paced environment
- Capable of performing repetitive tasks with a high level of proficiency and accuracy
- Must be willing and able to take initiative when needed
- Willingness to learn and accept feedback
Education and Experience
- 1-3 years of experience in an administrative role (project experience an asset)
- Associate degree or technical school diploma/certificate in a related field
Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #DesignYourPlace