Project Controls Lead
The primary purpose of the role is to provide support to projects and project managers. To be the ‘go to person’ for logistics, guidance, monitoring and control for those projects, working with the PM’s to achieve the intent of the PMF. The role encompasses managing a team of PC’s, leading the group, also includes training and guidance for the team and junior project managers and incoming company integrations.
The role, depending on experience, also includes undertaking task management of individual projects components, as delegated and could include being named project manager. On larger projects as Project Controls, you will more than likely interact with the client representatives and or your counterparts in a client organisation. Your role as Lead will mean giving guidance to your team on those interactions, training and coaching them. You will also be expected to present project or proposal data to clients and Stantec senior leadership as part of a team.
Essential Functions
Pursuit and Business/Marketing Development (where applicable for BC structure)
· Support Campaign and Proposal staff to identify project opportunities and prepare proposal material with a focus on Stantec’s Project Management Framework (PMF) practices, ensuring client requirements, scope/deliverables, risk, technical and commercial needs are achievable.
· Proactive marketing and cross-selling (across business lines and disciplines) of company services to obtain new clients/commissions and develop industry relationships.
· Participate in debriefing processes to assist Campaign and Proposals staff to continuously improve pursuit and business development activities.
Project Execution
· Assist the Project Manager(s) to coordinate and deliver projects in accordance with the Project Management Framework (PMF), particularly in terms of budgets, scope, timeframes, profitability and risk.
· Assist the PMCL in the coordination of PM to PC to PA, managing the PC workload for efficiencies and effectiveness.
· Help establish the project control processes and procedures for your BC/Business Line.
· Manage the PC group within the PMF requirements.
· Assist PM’s implement the established project control processes and procedures including, but not limited to:
o pipeline updates, PPT for proposals (where required).
o project set up.
o prepare and assist in the establishment of the Baseline schedule, budgets, and resource loaded schedule (if required) in conjunction with Project Team Members.
o assisting and development of the WBS (Work Breakdown Structure) with project team.
o monitoring of financial transactions, identifying slippage and communicating with the PM.
o drafting, management of change (variation) process and interaction with the Project Accounting team, ensuring QC/QA procedures are followed, documented and stored.
o drafting forecast updates for Project Managers using Stantec’s tools (IPS/IPM/PURS) using earned value management.
o running various reports from Oracle BI dashboards to enable PMs and leadership staff to analyse, section, sector and project performance.
o monitoring unbilled and ensuring timely invoicing on a regular basis or as the project contract dictates, monitoring accounts payable for projects.
o Some sectors also have specialist software and process, for example Buildings has Newforma and specific project setup for reporting requirements by discipline.
· Assisting to ensure approvals for contracts and sub agreements are in place, insurances and prequalification questionnaires are up to date and stored in the subs database as required by the PMF.
· Support development of the Project Plan (internal & client side), where required. This may include planning QMP and communication processes.
· When requested/directed by the appropriate leader or Project Manager, organise and schedule communication processes with the project teams including meetings, recording minutes, following up the status of action items.
· Respond to requests (whether from internal & external client) in a timely manner.
· Understand the project management and financial month end calendars and project managers requirements with that calendar, including how the PC cohort fit into this process.
Leadership
· Develop the PC teams skills and experience through appropriate training development, coaching and guidance.
· Review and monitor the PC team to ensure performance objectives are being met, individuals are engaged, performance issues are managed promptly, an awareness of mental health, and the general wellbeing of the PC team.
· Foster a success-oriented environment within the team by displaying collaborative behaviours and exerting measured and balanced influence.
· Uphold a corporate culture that promotes ethical practices, encourages individual integrity, and focuses on the customer and service delivery.
· Promote a happy, supportive, and inclusive team culture aligned with the core values to support the strategic intent of the business.
· Monitor and drive efficiency of staff on billable work to maximise utilisation.
· Assist PMCL managing performance and compensation for the team through yearly employee performance reviews.
Individual Contributor
· Be accountable and drive quality by providing accurate reports and monitoring within the timelines set out for the project.
· Achieve DT target though booking appropriate time to projects and ensuring project budgets have allocation for these support activities.
· Manage own workflow/outputs, within business priorities.
· Contribute by using your skills in risk analysis within project management.
· Travel from time to time to support projects and project management (with consultation).
· Undertake personal training opportunities to enhance skills.
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Applications Close: 24th January 2025
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