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Project Coordination
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180002GW Requisition #
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Our Buildings Science and Technology Group in New York state is dedicated to designing flexible facilities and processes that respond easily to change requirements, maximize the number of innovations produced and minimize the time and to develop them.  This is where great people and great ideas truly make a difference. Our team members have the opportunity to be involved in a variety of projects, which extend from initial feasibility studies through construction, commissioning and validation. Stantec's team of science and technology professionals provides document control / project control staff with both the support and opportunity to work on a wide variety of projects while learning.
 
The successful performance of a project depends on appropriate planning and execution.  Project Coordinators are responsible for project metrics such as time, cost, and resources as well as workflow, documentation, and communication.  This position will assist the Project Managers using the processes and tools to plan, manage and mitigate cost and schedule issues and risks that may impact a project, while maintaining and tracking quality control and document control requirements.  The ideal candidate must be able to coordinate with several project managers, discipline leads, and balance multiple projects and priorities.
 
A Project Coordinator provides financial analysis support, accurate commitment and expenditure information, performance data, timely cost forecasts, and forward-looking advice to Project Management to support achievement of budget objectives. This role requires being an integrated member of project teams and interfacing with internal staff such as office leadership, internal financial managers, design teams, and external clients and consultants.
Additionally, the Project Coordinator is involved in key aspects of project execution including but not limited to; revision control, document controls, team coordination, and project communications.
 
DUTIES AND RESPONSIBILITIES:
 
The successful candidate will be responsible for:
  • Reporting to the Operations Manager to help address all financial project matters.
  • Working closely with the project team and office leadership, maintaining a current and accurate understanding of project status, issues and changes as well as conducting project analysis and developing project estimates, set up forms, risk analysis, budgets and schedules.
  • Project Controls – provide guidance to project management on matters relating to project controls, support and/or implement project control processes and procedures established for project functions, including management of change, delegation of authority, and cash flow projections.
  • Fully understanding the scope of the project.
  • Actively participating in development of project estimates, budgets and schedules.
  • Working closely with the project team to maintain a current and accurate understanding of project status, issues and changes.
  • Producing understandable, timely and useful reports.
  • Client & project invoicing/billing - consultant billing audits, supports accurate, timely and compliant project and client billing, monitors AR/AP, pursues collections, monitors consultant budgets, reviews and approves consultant billing, completes consultant coding, performs and completes reconciliations, prepares and assist with financial reporting as needed.
  • Preparing monthly client status reports.
  • Providing general team support / office support functions as required.
  • Some travel is required.  (approximately 15%)
 
PERSONAL ATTRIBUTES
 
  • Strong problem solving and analytical skill, including attention to detail.
  • Must be organized and able to organize workflow.
  • Must be able to prioritize multiple objectives and tasks.
  • Positive attitude with the ability to develop and maintain effective working relationships.
Looking for a self-motivated individual with a strong work ethic, capable of prioritizing and communicating to multiple groups.  Excellent verbal and written communication skills required.  Must be able to work independently and as part of a team. 
Minimum requirements include:
  • Two-year business or related degree preferred with minimum of 1-year appropriate course work in project management, accounting, finance or business preferred.
  • Minimum of 5 years of experience performing financial analysis, cost management, scheduling and other project controls functions over the life of a project.
  • A/E industry experience preferred.
  • Must be proficient in MS Office skills, with advanced skills in MS Excel. Experience with ERP and other Financial/Cost systems (Oracle, Prolog, etc.) is preferred.
  • Strong communication skills.
  • Ability to multi-task, work on several projects or tasks at once, manage time, organize, and set priorities and make timely decisions.
  • Possess strong problem solving and analytical skills, including attention to detail.
  • Must be organized and organize workflow in a proactive manner.
  • Positive attitude, with the ability to develop and maintain effective working relationships.
  • Prior work in project controls / project assistant role is a plus.
  • Demonstrated ability to handle multiple priorities and assignments.
  • Excellent written and verbal communications a must.

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