🌎
This job posting isn't available in all website languages
📁
Project Coordination
📅
180002JA Requisition #
Thanks for your interest in the Project Coordinator position. Unfortunately this position has been closed but you can search our 1,892 open jobs by clicking here.
Join a team that has been partnering with our clients for more than 100 years to improve the quality of life around the world. When it comes to hydropower, dams, locks and navigation projects, we design with the next generation in mind. We operate with the strength of a $3B company paired with the agility of a specialized waterpower and dams group, to deliver some of the most iconic and cutting edge projects around the world. This proud legacy has fostered a culture of innovation and safety, leading our team to design the world’s most impactful waterpower and dam projects—projects vital to both local and global communities.
 
Your Opportunity
 
We are currently looking to add a Project Coordinator to support our Sacramento, CA office location.
 
The successful candidate will be a proactive, self-starter with exceptional written and verbal communication skills. Organization, time management, attention to detail and accuracy is critical to this position. This position will work within a matrix management environment, candidate must be able to take work from multiple sources, prioritize accordingly, and communicate workload to direct manager.
Your Key Responsibilities

• Assist Project Managers with project set-up, coordinating schedule and budget development and issuance to Project Accountants and Project Controls staff for internal set-up requirements.
• Review project contracts to pull pertinent project information for invoicing, insurance requirements and confidentiality, assist PM’s in ensuring project team is made aware of these terms.
• Assist Project Managers with monitoring project progress, developing tracking data, PM reports and other materials as needed.
• Provide subcontract management support to Project Manager by creating and maintaining subcontract logs, completing forms, gathering scope of work, following up on process for amendments, and reviewing/coding invoices.
• Set up and manage administration of project SharePoint sites (as requested); manage document control processes through SharePoint sites.
• Electronic filing (on servers): being consistent and following Stantec document management policy/protocol.
• Run or review reports from financial and accounting data software. Export data to excel to prepare various internal/external reports.
• Support the Project Accountant and Project Manager to follow up on the administrative process for job set-up, invoicing and accounts receivable collections and prepare monthly progress reports.
• Handle multiple tasks and projects concurrently.
• Work with distributed teams in multiple locations in United States and Canada using company tools for teleconferencing, and videoconferencing. Will be expected to organize conference calls with project team members, track action items and notes, and facilitate resolution and follow up actions as needed within the project team.
• Prepare/coordinate project meetings and travel arrangements.
• Other project related support duties as assigned.
In all cases the candidate will be required to follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.
 
Your Capabilities and Credentials
 
• Able to handle ambiguity and drive things to completion with minimal direction.
• Able to handle ambiguity and drive things to completion with minimal direction.
• Possess outstanding organization skills and capacity to handle multiple tasks and projects concurrently.
• Able to identify needed and missing information, reference information sources to get needed information independently; and ask for help or confirmation of conclusions from senior staff or peers.
• Ownership of quality and accuracy of own work.
• Consistent drive to improve own knowledge and capabilities.
• Ability to view issues from multiple viewpoints in order to communicate with team members and resolve or avoid conflicts inherent in communication.
• Customer Service mentality when working with both internal and external people.
 
Education and Experience
 
• 0 to 3 years’ experience in project support, preferably in engineering, design, or construction projects.
• Bachelor’s degree in business, engineering, sciences or other applicable field.
• The selected candidate should have impeccable communication skills and superior organizational capabilities. Must be able to work both independently and as a team member with multi-national staff and teams. Ability to prioritize work and handle multiple tasks concurrently.
• Possess intermediate to advanced skills in Microsoft Excel including understanding of pivot tables, data analysis functions, and use of formulas.
• Basic understanding of scheduling principles and software, or desire to learn.
• Possess intermediate skills in Microsoft Word (all word processing functions: formatting, macros, styles, etc.).
• Prefer intermediate skills in SharePoint (managing a site, utilizing the site to its fullest capabilities).
• Prior experience with or understanding of project earned value management practices, including analysis of cost and schedule variances, development of bottoms-up estimates to complete, and analysis of estimates of completion to ensure successful management during all project stages.
• The selected candidate must be able to present a superior level of professionalism and discretion in all interactions, both internally and externally to the organization.
 
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.  
 
Stantec is a place where the best and brightest come to build on each other’s’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.  
 

Previous Job Searches

My Profile

Create and manage profiles for future opportunities.

Go to Profile

My Submissions

Track your opportunities.

My Submissions