Project Coordinator
The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn’t have to be true? What if our built environment — where we live, learn, play, and conduct business — carried us forward instead?
Stantec Global
A Canadian-based multi-disciplinary architectural and engineering practice, Stantec is one of the world’s top integrated design firms. Stantec draws on the resources of over 22,000 qualified professionals, technical, and administrative staff operating from over 400 offices on six continents. Since 1954, Stantec has been driven to meet our clients’ needs in more personal ways that reflect our long-term commitment to the people and places we serve holistically, responsibly, and with vision through a vast range of award-winning services in architecture, engineering, interior design, landscape architecture, energy, sustainability, environmental sciences, project management, and project economics – from inception and planning through design, construction, and commissioning.
In 2004, with over 70 years of experience serving the community, GBR Architects joined Stantec, becoming Stantec Architecture Winnipeg. Our local integrated architecture and buildings engineering practice brings together a highly motivated, dynamic, and diverse team of Architects, Interior Designers, Structural, Mechanical, Energy, and Electrical Engineers, Sustainably Specialists, and support staff. Working together with our clients in an integrated practice, we believe we are better able to ask the right questions, establish shared positions, and collectively evaluate and advance meaningful solutions that realize the vision while achieving value, program clarity, and technical astuteness.
We are a young, ambitious, growing practice, driven to achieve Design Excellence through Brilliant Delivery founded in Communication, Collaboration, Expertise, Research, Technology, and Culture.
We work in studios, Civic [including Culture and Transportation], Commercial [including Retail, Residential, Hospitality, and Mixed-Use], Defense, Healthcare, Industrial, K-12, Post-Secondary, Sport & Recreation, and Workplace. While our focus is local, our success and the nature of our broader global practice routinely leads to opportunities to travel and work on projects across North America and beyond.
Your Opportunity
Our Winnipeg office has an immediate opportunity for a professional and dynamic Project Coordinator to join our Buildings group.
Your Key Responsibilities
In this position, you will be responsible for diverse functions that include but are not limited to the following:
- Work with Project Managers in the management of project teams.
- Prepare presentations for client meetings.
- Creation and collation of project deliverables.
- Supporting the architectural team by attending meetings and discussing action items post meeting.
- Coordination with other disciplines (engineers, landscape architects, and other consultants).
- Managing/updating project logs on a daily/weekly basis
- Review of project background information and subsequent project research.
- Assist Project Managers in the preparation of work plans, monitoring and updating of project schedules.
- Assist Project Managers in coordinating, distributing, and updating the team schedules and Work Load/Staffing Forecasts.
- Assist the Project Managers in updating project fee forecasts.
- Extract weekly project time reports, and review time spent against budgets with the Project Manager.
- Assist the Project Manager in developing and monitoring the schedules for all deliverables (based on the work plan that has been prepared), highlighting issues and areas requiring extra fees on a biweekly basis.
- Assist the Project Manager in identifying and communicating scope deviations to key team members.
- Take and circulate minutes of project team meetings.
- Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key Quality Assurance requirements and update master peer review schedule for all projects.
- Ensure that Peer reviews are scheduled, completed, and well documented.
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Work with the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
- Generate weekly summaries of team member utilization, highlighting any discrepancies and report to engineering/architectural Discipline Leads.
- Duties described may be modified as needed to support the Buildings group.
Your Capabilities and Credentials
As the successful candidate, you will possess a strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field. You will also possess the following qualifications:
- Possess a willingness and aptitude to learning on the job and in formal settings.
- Excellent verbal and written communication skills.
- Ability to work independently and confidently within a team environment.
- Must be comfortable with making independent decisions within a defined framework of reference.
- Strong skills in managing multiple tasks in an organized manner is a necessity.
- Self-motivation and eagerness to learn new skills are a definite asset.
- Excellent problem-solving skills with a willingness to take an active role in problem solving.
- Humble, driven to achieve Design Excellence Delivered Brilliantly, and collaborative with a High EQ.
- Ability to engage and work within a creative and critical integrated design practice.
- Demonstrated attention to detail.
- Proficient with the Microsoft Office Suite with excellent skills in Word, Excel, Outlook, Teams, and OneNote.
- Understanding of financial documents and project budgeting.
- Formal training in Project Management principles will be considered an asset.
Education and Experience
- Seeking a candidate with post-secondary education in architecture, business, project management or a related discipline.
- Should have a minimum of 2 years’ experience in an Architectural consulting company, or similar, assisting Project teams in an administrative role who is looking to leverage their experience to a new level.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec Architecture Winnipeg is a place where the best and brightest come to build on each others’ talents and strengths, to achieve design excellence together, to advance a more meaningful, purposeful, and sustainable environment for ourselves, our families, friends, and communities to thrive. Join us and help us shape a better world.