Project Manager Assistant
Stantec Buildings is on a mission to become the world’s leading integrated building design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.
Your Opportunity
Our office is seeking a Project Manager Assistant to support our growing team.
The role of Project Manager Assistant (PMA) is a valued team member, working directly with the Project Support Team & Project Managers (PMs) to create and manage the day-to-day administration, scheduling, contract/insurance requests, progress reporting and creating of projects while completing tasks to keep our projects in our ISO-9001 compliance. This role will work directly with Project Managers & our BC Administrators; this position will require independent work styles while providing project support to a variety of engineering projects in the buildings sector.
Your Key Responsibilities
- Provide dedicated project and administrative support to multiple studio leaders and project managers.
- Assist with proposal writing process.
- Project initiation – forms, workload resourcing spreadsheets, and project filing.
- Assist Project Manager with maintaining current opportunities in Pipeline.
- Administer Prime and Subconsultant contract status from initialization to close-out.
- Assist PMs/PC with ISO-9001 Quality Management System compliance and internal/external project audits
- Specification editing.
- Produces, analyzes, and distributes reports.
- Prepare, or assist in the preparation of contract documents, and other reports as assigned Ability to learn a variety of client communication portals such as: Newforma, Procore, Kahua, etc.
- Partner with studio members to enter and track project schedules and deliverables.
- Facilitate administration activities including tracking and logging RFIs, submittals, and similar documents. Coordinate and work with project controls analyst on subconsultant invoice coding and tracking
- Routinely perform admin functions such as typing, filing, scanning, travel arrangements, project expense reports, and cover reception desk.
- Handles special projects in support of studio and Business Center objectives.
Your Capabilities and Credentials
- Clear understanding of service offerings provided by the discipline(s) studio(s).
- Ability to manage data within spreadsheets and database systems.
- Strong knowledge of business communication standards for email, correspondence, and telephone etiquette.
- Strong detail orientation and ability to organize and prioritize a diverse array of assignments and duties.
- Ability to multi-task and prioritize in a fast-paced environment, with flexibility to juggle numerous writing projects simultaneously in a rapidly changing environment.
- Ability to operate standard office equipment.
- Strong verbal and written communication skills.
- Ability to maintain a professional demeanor.
- Excellent interpersonal skills.
- Ability to work in a team setting while maintaining autonomy
- Ability to read, interpret, and act upon the requirements outlined in agreements and contracts.
- Working knowledge of Microsoft Office with expertise in Outlook, Word, and Excel and working knowledge of SharePoint.
Education and Experience
- Associate’s degree in business, engineering, or finance preferred with a minimum of 2 years’ experience or equivalent combination of education and experience.
- Professional experience in the architecture/engineering/planning industry is preferred, but not required
- Familiarity with Newforma transfer and record-keeping software a plus.
Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #DesignYourPlace