Proposal Specialist
Many of the world’s top engineers and scientists come together in our Water business because they view a community’s interaction with water a bit differently—as a single holistic system, rather than unconnected networks divided by jurisdictional boundaries. Working throughout the hydrologic cycle, we are delivering sustainable solutions to make sure water is where it should be and available when needed. Our experts guide our work with scientific rigor, an innovative spirit, and a vision for growth. Every day, we help communities improve, reuse, and protect this precious resource for future generations. By 2025 we’re hiring 2,000 people (like you) to join our team. Grow with us, H2O+U.
Your Opportunity
The Proposal Specialist collaborates with the Marketing Team Lead, Strategic Pursuits Team, and technical pursuit teams to successfully deliver winning proposals. This role requires 5 years of proposal coordination/management experience in the AEC industry, as well as exceptional skills in communication, collaboration, storytelling, and most importantly, the personal commitment to win. The Proposal Specialist is required to be highly detail-oriented and self-motivated and brings proven, successful experience supporting major proposals/pursuits in a high-performing, deadline-driven, fast-paced environment.
Your Key Responsibilities
- Develop strong/trusted relationships with internal clients, teaming partners, and internal colleagues while functioning in a high-performing, fast-paced team environment.
- Support and participate in the entire proposal process to produce high-quality, winning proposals, including, but not limited to:
- Attending and/or facilitating kick-off, document review, and other pursuit-related meetings.
- Assisting with the development and writing of proposal sections, including editing, and helping to identify new and creative ways to convey detailed information.
- Developing practitioner resumes, firm project descriptions, firm qualifications, etc.
- Managing the pursuit schedule to meet client deadlines on time.
- Collaborating with graphic designers to develop key graphics and layouts to facilitate better story telling.
- Providing quality control and compliance reviews, as well as other services as required, to create a winning submittal that is aligned and compliant with the client’s evaluation and selection criteria.
- Share marketing and sales materials, information, knowledge, and best practices with other regional and business line marketing team members across Stantec.
- Ensure that all marketing and sales documents comply with our corporate branding guidelines and client confidentiality requirements.
Leadership Expectations
- Leverage strong written and verbal communication skills to communicate with senior management, supervisors, peers, and internal clients.
- Take personal responsibility, while performing within a team environment, on the toughest, most complex, and competitive opportunities.
- Detail-oriented and organized, with exceptional prioritization skills and ability to effectively balance multiple priorities.
- Ability to work effectively within a group, as well as independently motivated.
- Contribute to best practices and process improvement initiatives.
Your Capabilities and Credentials
- Must have intermediate/advanced skills with Microsoft Office products (Word, Excel, PowerPoint, SharePoint) on a PC platform. Experience with Adobe Creative Cloud (InDesign) is a plus, but not required.
- Excellent organizational, written and verbal communication (including proofreading and phone etiquette), and problem-solving skills
Education and Experience
- BS degree in business administration, engineering, marketing, or a related field.
- Minimum 5 years of proposal coordination/management experience in the AEC industry.
- Understanding of competitive procurement processes (federal and municipal solicitations is a plus).
All Stantec employees are expected to adhere to corporate and department policies and work in a manner to ensure safety by following company health and safety guidelines.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.