Real Estate Project Manager

Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 30,000 employees working in over 450 locations across 6 continents. Our Functional Services Team includes Corporate Development, Finance, HR, HSSE, IT, Legal, Marketing/Communications, Practice Services and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger.

Your Opportunity

The Corporate Real Estate Team is looking for a Project Manager to administer and organize all aspects of Tenant Interior projects. The Corporate Real Estate Project Management team is responsible for all renovations and tenant fit outs for offices within North America. As the Project Manager, your job is to plan, budget, oversee and document all aspects of the specific project you are working on. You will be working directly with leadership and the project team to ensure that the scope and direction of each project is on schedule and on budget.

Your Key Responsibilities

• Support the site selection during the lease transaction by participating in site tours, understanding the requirements and requests of the client user, and the limitations imposed by leadership (such as project budget and headcount).
• Prepare, schedule, coordinate and monitor the assigned tenant improvement projects.
• Ensure that all projects are delivered on time, within scope and within budget.
• Collaborate with Corporate Real Estate managers, user groups, architects, engineers etc. to determine the specifications of the project and be able to communicate requirements to each of the team members, including design and MEP.
• Interact regularly with the regional leadership and with the client user to interpret their requests, needs and requirements with regard to limitations of the project (such as SF, approved headcount, Playbook guidelines). Represent the regional leadership and client user in the project while respecting the need to acknowledge the role of the Corporate Real Estate department as the owner of the project.
• Be seen as a trusted partner and consultant by the geographic leadership.
• Provide input and guidance in development of the scope and budgets. Maintain budget updates on a regular basis.
• Analyze risks and opportunities.
• Monitor project progress and handle any issues that arise.
• Use appropriate verification techniques to manage changes in project scope, schedule and costs.
• Measure project performance using appropriate systems tools and techniques as provided within the TI Project Program, reporting and escalating to management issues as needed.
• Perform risk management to minimize project risks.
• Create and maintain comprehensive project documentation.
• Act as the projects main point of contact and communicate project status to all participants.
• Create and maintain comprehensive project documentation, plans and reports
• Ensure standards and requirements are met through conducting quality assurance tests and oversight.
• Negotiate contracts with external vendors to reach profitable agreements.
• Ensure approvals as required (design and plan approvals, scope, budget, contracts etc.).
• Ensure permits and licenses are obtained from appropriate authorities.
• Determine needed resources (manpower, equipment and materials) from start to finish of the project with attention to budgetary and schedule limitation.
• Plan all operations and schedule intermediate phases to ensure deadlines will be met.
• Assist with the coordination of owner dictated vendors and others such as AV, IT, FF & E, security and others into the construction schedule.
• Hire contract and other staff and allocate responsibilities.
• Evaluate and communicate progress in prepare detailed reports press enter ensure adherence to all health and safety standards and report issues.
• Monitor compliance to applicable codes, practices QA/QC policies, performance standards and specifications.
• Manage Consultant and Construction Manager procurement processes including conducting post-proposal interviews, analyzing responses and preparing recommendations for award.
• Generate and maintain project planning documentation including schedules, budgets and cost control processes and procedures and work breakdown structure.
• Coordinate the design, procurement, and construction phases of the project.
• Establish and manage change management processes and procedures press enter.
• Maintain clear traceability between project scope and the final product.
• Chair or be a key player in all project and site meetings and ensure meeting minutes are kept and distributed.
• Resolve disputes between the contractor consultant from sub trades as required.
• Ensure effective management of punch list, warranty and closeout phases of the project.