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Administrative Support
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180002SI Requisition #
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The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn't have to be true? What if our built environment — where we live, learn, play, and conduct business — carried us forward instead?


Our Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design. From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life. Every day we apply our expertise, creativity, and passion to propel communities into the future—join us!

Your Opportunity 

We are currently seeking an experienced Receptionist for our Plano, TX office to provide high level front desk administration and customer service support.

 

As the face and voice of Stantec, the successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and communication skills, be professionally presented, have superior organizational skills with the ability to focus on multiple tasks and changing priorities and have a mature approach and confidence in dealing with a wide range of clients (both internal and external) and business partners. 


Your Key Responsibilities 

  • Create a great first impression and interface in a professional and positive manner while greeting clients and vendors both in person and over the phone including managing the visitor registration process.
  • Handle conference room scheduling for internal and external vendors.  
  • Respond to staff needs in a timely and effective manner.
  • Invoice coding and sorting pay stubs and informing admins when they are ready for pick up. 
  • Flexibility with early morning starts if early meetings booked. 
  • Edits and formats correspondence, presentations, proposals and reports.
  • Manages calendars, schedules meetings, books meetings rooms, handles any special requests.
  • Handle food deliveries, setting up and taking down for catered lunches, and kitchen oversight.
  • Posting/Sorting/Delivering of mail and packages. Preparing Fed Ex and mail shipments
  • Performs clerical tasks including data entry, filing, photocopying, scanning etc.
  • Performs other administrative duties as required.

Your Capabilities and Credentials

  • Excellent organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Versatility, flexibility and willingness to work within frequently changing priorities.
  • Must be willing and able to take initiative when needed.
  • Flexibility to learn new skills.
  • Proficiency in MS Office Suite.

Education and Experience

  • A High School Diploma in addition to some higher education and/or work experience equivalent.

  • Minimum of two years administrative support experience required

  • Typical office environment working with computers and remaining sedentary for long period of time.

 

The description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

 

Stantec is a place where the best and brightest come to build on each other’s’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. 


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