Team Leader, Planning
The main purpose of this function is to provide leadership to your team to ensure alignment with the Planning Team, Community Development and company strategies, initiatives, vision, and culture. You will be the advocate for your team and the business both within Stantec and externally to clients and professional organisations.
You will be aware of the market and the project pipeline that feeds your team. You will typically lead or support positioning and proposal efforts depending on the scale and complexity of the opportunity. You will work closely with the Group Lead – Planning, and other Team and Group Leads across the Planning and Community Development Teams, and through the business.
You will work collaboratively across the business to help to secure work for your team, and to support your team’s business development, culture and wellbeing. You will support your team to be fully utilised through project delivery, and will support their business development efforts, and other activities that create value. You will work with the other Planning Team Leads, the Group Lead – Planning, and the Community Development PMCL, PMs and Regional Director to help with resourcing project requirements, including for future workload. You will also work with your team to support their training and professional development needs.
You will lead and foster a team culture aligned with Stantec core values and Community Development culture that promotes the strategic intent of the team and the business, including a client service and delivery focus. The culture will encourage and support the wellbeing, and the professional development of your team. Additionally, you will provide a safe reporting line for your team through to HR, HSSE, Group Leads and the Community Development Regional Director as required.
The Team Leader position is a function in addition to your substantive technical Planning role.
Essential Functions
Support Operations and Performance
Work with the Group Lead to develop, implement and support strategy, business development activities, the professional development and personal wellbeing of team members, and business reporting.
Contribute to achieving annual targets specific to your team, and yourself.
Work with Team Leaders across New Zealand to foster collaboration and share work across the business to meet resourcing needs.
Actively monitor forward workloads and assist with workload levelling amongst the wider Planning team
Monitor and maintain the correct staffing level and shape based on current and future workloads for your team, and the wider Community Development team where required.
Support the Group Lead with monitoring and reporting on the performance of the team.
Allocate projects and proposals and support the team to meet or exceed client expectations.
Perform the regular administrative tasks of the role including review and approval of weekly timesheets, expense claims, leave applications, IT acquisition requests and performance reviews.
Support recruitment when and as required, including completing onboarding tasks for new starters in your team, and processes around exiting staff.
Lead and/or review proposals, documents etc.
Other duties as reasonably required.
Client Focus/Business Development and Collaboration
Initiate and manage business development opportunities, actively participate in and lead client service activities including through establishing and maintaining strong relationships.
Develop a presence in the market with your personal reputation, and client relationships that help to position for future work.
Coordinate resource and technical development requirements with the Group Lead.
Leadership
Participate in projects in a technical delivery role.
Support the development of the Planning team’s skills and experience through appropriate training development, mentoring and guidance.
Review and monitor your team to support performance and staff engagement, and to help address performance issues promptly. Maintain an awareness of your team’s mental health and general well-being as relates to their roles.
Foster a supportive and success-oriented environment within the team by displaying collaborative behaviour and exerting measured and balanced influence.
Uphold a culture that promotes ethical practices, encourages individual integrity, and focuses on the client and service delivery.
Promote and support a happy, supportive, and inclusive team culture aligned with the core values to support the success and wellbeing of the team, and the strategic intent of the business.
Monitor, support and drive staff to achieve successful business development outcomes, career development outcomes and year-end utilisation targets.
Assist the Group Lead – Planning to manage performance and compensation of the team including through leading yearly employee performance reviews for your team.
Support and encourage membership and retention of membership of the New Zealand Planning Institute (NZPI).
Health and Safety
Support individual and collective responsibility for HSSE practice within your team, including the monitoring of leading and lagging indicators.
Partner with Health Safety Security Environment (HSSE) leads to support adherence to all company safety procedures, legal requirements and specific Health & Safety Regulations.
Quality and Innovation
Work with project delivery teams and project managers where necessary to support your team to complete quality and timely project deliverables that meet but preferably exceed client expectations.
Work with the Group Lead – Planning, PTLs and PMs to achieve quality requirements for all work.
Complete all work in line with Stantec’s Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures.
Minimise and control risk by commitment to the Stantec Risk Management Policy, Quality, and Health & Safety programmes and proactively using Stantec’s project management systems.
Education & Experience
A bachelor's degree with a minimum of seven years of related work experience; or an equivalent combination of education and related experience.
Professional registration in a related field or actively working towards professional registration in the next twelve months.
The Team Leader is not a stand-alone position, it is a series of value-adding duties (on top of a substantive position) with an expectation that the duties will take, on average, up to no more than 8-12 hours per week. The person’s substantive position in their discipline and Business Unit does not change, compensation is based on their substantive position and is reviewed in accordance with Company Policy.
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