Administrative Assistant
Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.
Your Opportunity
Your role will be to provide key administrative support to our team of internationally recognized designers. You will also be a front-line ambassador for Stantec as you welcome and receive visitors to the office.
Your Key Responsibilities
- Attend to Front Desk
- Sign/accept deliveries & distribute
- Welcome and sign in visitors to the office
- Sign/accept deliveries & distribute
- Manage office inventory
- Office Supplies
- Kitchen Supplies
- Print room supplies
- FedEx envelopes, boxes, & shipping supplies
- Office Supplies
- Schedule meetings, book meetings rooms, handle any special requests
- Including lunch & learns, product presentations
- Including lunch & learns, product presentations
- Process invoices and orders
- Liaise with property management for any concerns with the office and/or facilities
- Serve as point of contact for office vendors/suppliers
- Monitor office security system
- Office Equipment organization
- Office Safety Coordinator - OSEC
- HR Office Contact – Onboarding of new employees, I-9 Processing, Separation Checklist
- Expense Reports & Travel arrangements for office leadership
- Assist with convention & event planning
- Update Office Library
- Perform clerical tasks including data entry, filing, photocopying, scanning etc., shipping of items for staff using Fedex
- Receive and distribute mail
- Point of Contact for Stantec in the Community (Annually)
- Point of Contact for 5K Run (Annually)
- Point of Contact/Planning for extra activities: International Woman’s Day, etc.
- Monthly ARC Printer Reporting
- Additional duties as assigned
- In addition to the administrative duties, we offer growth in areas like marketing, project management assistance, specification editing, etc. These duties would be assigned based on ability and willingness to take on additional responsibilities beyond the typical office administrative role.
Your Capabilities and Credentials
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Versatility, flexibility, and willingness to work within frequently changing priorities.
- Must be willing and able to take initiative when needed.
- Flexibility to learn new skills.
- Proficiency in MS Office Suite.
Education and Experience
High School Diploma with minimum of 2-3 years' experience; or post-secondary degree in related field; or equivalent combination of education and experience.
Location and Compensation
- Competitive Compensation
- Promotional Opportunities
- Full Benefits Package to include:
- Health, Dental, and Vision Insurance – Eligible the first of the month following employee’s start date with several plans to choose from
- Retirement savings plans with employer-matching contributions
- Paid Holidays / PTO / Sick Days
- Company paid Life Insurance
- Several Optional Plans to choose from: Legal Services, Pet Insurance, Identity Theft Protection, Critical Illness Protection, Discounted Auto & Home Insurance, etc
- Health, Dental, and Vision Insurance – Eligible the first of the month following employee’s start date with several plans to choose from
Check us out on our Website at:
Planning for your future career at Stantec begins with our focus on you and your talents, passions, and contributions to our community.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans