Administrative Assistant
We create the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.
Your Opportunity
Stantec has an immediate need for an Administrative Assistant in our Jackson, Mississippi office. As our Administrative Assistant, you will take on a vital supporting role of being the first impression and representation of our company! This role is full-time with the expectation of about 40 hours weekly. The ideal candidate will understand and demonstrate excellence in both internal and external client service, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards.
Your Key Responsibilities
- Ensures organization of the reception, kitchen, and conference areas
- Clerical tasks including data entry, filing, photocopying, scanning etc.
- Monitor and order supply inventory
- Process expense reports, invoices, and orders to assist operations
- Assist field staff with travel arrangements, vehicle mileage logs, expenses, safety and other tasks as needed
- Coordinate employee events (Christmas Party, Birthday events, monthly staff meeting lunch, etc.)
- Coordinating facility maintenance with building management or outside vendors
- Assist with Statement of Qualification submittals and tracking
- Support and ensure implementation of Health, Safety, Security and Environmental (HSSE) policies, procedures, standards, and guidelines in the execution of all work
- Support new hire orientation in the office
- Assists with document control including filing and archiving
- Other administrative duties to assist operations as required
Your Capabilities and Credentials
- Must have a positive, can-do attitude, and be customer service oriented.
- Strong working knowledge of Microsoft Office
- Ability to operate standard office equipment
- Excellent organizational skills and attention to detail
- Versatility, flexibility, and willingness to work within frequently changing priorities
- Must be willing to help all staff members.
- Demonstrated team player with the ability to work independently and take initiative
- Must have a valid drivers license and ability to make occasional office errands/deliveries
Education and Experience
- High School Diploma with a minimum of 2 years of experience supporting teams in an administrative capacity
- Certification or post-secondary degree from a technical school or college in a related field preferred
This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee and other duties, responsibilities, and activities may be assigned or may be changed at any time or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.