Administrative Assistant
Your Opportunity
Our Environmental Services group is looking for an experienced Administrative Assistant to provide support with the day to day administrative requirements for our Nevada City office. The Administrative Assistant will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
Your Key Responsibilities
- Prepares correspondence, proposals, reports, schedules, minutes, spreadsheets, presentations, database lists, and contracts.
- Organizes, attends and minutes meetings including the coordination and tracking of action items and deliverables.
- Processes expense reports, invoices, orders, timecards etc.
- Manages calendars, schedules meetings, books meetings rooms.
- Coordinates travel itineraries and arrangements.
- Assists with document control including filing and archiving.
- Performs other administrative duties as required.
Your Capabilities and Credentials
- Excellent written and verbal communication skills.
- Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments
- Ability to work effectively under pressure in a fast paced environment.
- Must be willing and able to take initiative when needed.
- Ability to deal with difficult situations and/or people.
- Proficiency in MS Office Suite.
Education and Experience
High School Diploma with minimum of 5-6 years experience; or Post secondary degree in related field with minimum of 2-3 years experience; or equivalent combination of education and experience.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.