Administrative Assistant
Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.
Your Opportunity
Our Yellowknife office has an immediate opportunity for a full time Administrative Assistant to join our Buildings group.
Your Key Responsibilities
- Main reception duties, including answering calls and greeting clients.
- Order office supplies and maintain office equipment.
- Coordinate shipping and receiving.
- Code accounts payable invoices.
- Support administration activities such as health and safety, equipment ordering, and booking travel.
- Organize social events, meeting spaces, lunches, etc.
- Coordinate with other administrative support to complete tasks.
- Present a positive and professional image of the office to all colleagues, visitors, suppliers, and other people
Your Capabilities and Credentials
- A valid Class 5 Driver's License.
- Excellent research, writing, organizational, and communication skills
- Detail oriented
- Ability to work independently, take initiative, and multi-task to meet deadlines in a fast-paced environment
- Experience working with teams in multiple offices
- Excellent working knowledge of Microsoft Office products with emphasis on Word, Excel, PowerPoint and Outlook
- Experience with SharePoint is a plus
- Confidence in interacting with all levels of management and clients
- Experience within the Architectural/Engineering/Construction industry is a plus
Education and Experience
- High School Diploma is required. Previous administrative experience would be an asset but is not required.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. The experience will forever shape your future.