Administrative Assistant
As energy availability becomes increasingly critical, there is no end to the scope and significance of your work — and to where it can take you at Stantec. Every day, we are problem-solving and collaborating on projects that are as challenging as they are impactful. Whether designing a transformational cross-country pipeline, optimizing facilities, verifying the safety and reliability of an asset, or supporting energy transition projects you’ll be joining a team of recognized industry experts on work that’s critical to our clients and our communities. The Energy industry is changing — and we’re helping clients stay ahead of the change. Join a team that’s working together with industry to deliver innovation for the long term on some of the most important and interesting projects around the world.
Your Opportunity
We are currently seeking an Administrative Assistant to join our Energy group in the Calgary Stantec 25th Street office.
Your Key Responsibilities:
- Support administrative activities such as health and safety, equipment and office supply ordering, and travel bookings as required
- Maintain and update organization charts
- Provide organizational and administrative support for department meetings, project meetings, lunch & learns, etc.
- Organize social events, meeting spaces, lunches, etc.
- Assist Management and HR in confidential administrative tasks such as onboarding, transfer and separation of staff
- Work closely with IT, Facilities and other Stantec service teams to support operational needs
- Work cooperatively with Admin Team members in all locations, and maintain procedures within the Admin Department
- Coordinate with other administrative support to complete tasks
- Ensure awareness of and support management in adherence to corporate policies and procedures
- Other administrative duties as required
Your Capabilities and Credentials
- Proficient in MS Office including Word, Excel, and PowerPoint (Visio is an asset)
- Proficient in Adobe
- Excellent organizational and time management skills
- Excellent written and verbal communication skills
- High attention to detail
- Ability to perform in a dynamic and fast-paced environment
- Ability to work in a team environment as well as individually
Education and Experience
- 5+ years of experience in an administrative role
Typical office environment working with computers; depending on position, Stantec offers a flexible work environment (a hybrid model of working in the office and at home).
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. The experience will forever shape your future. #FeelingEnergized
We would like to thank all candidates that apply; however, only those selected for interviews will be contacted.