Administrative Assistant
Grow with the best.Bring your passion, organization, and drive to a team that delivers operational excellence every day.With over 22,000 team members across 400+ locations worldwide, Stantec brings together diverse backgrounds, talents, and expertise to make our company—and each other—stronger.
At Stantec, you’ll put your skills to work on projects that truly matter. You’ll collaborate with top talent, grow professionally, and make a real impact—for our clients, our communities, and the world we share. Join a team that’s got the environment down to a science.
Your Opportunity
We are looking for a detail-oriented, proactive Administrative Assistant to join our team at our Geotechnical Laboratory. You’ll play a key role in keeping our office running smoothly, supporting a dynamic team, and ensuring that daily operations are efficient and well-organized. If you’re someone who is a multitasker, loves supporting others, and enjoys variety in your day, we’d love to meet you!
Your Key Responsibilities
As an Administrative Assistant, you’ll play a vital role in supporting the success of your team and ensuring smooth daily operations. Your responsibilities will include:
- Preparing and formatting correspondence, reports, forms, and proposals—applying company templates and customizing as needed
- Maintaining well-organized internal filing systems and managing project archives and records
- Creating and updating personnel resumes and project profiles on internal platforms
- Supporting general office functions—maintaining supplies, health and safety equipment, and assisting with procurement
- Coordinating meeting agendas, scheduling, and organizing external training sessions
- Assisting staff with weekly timecard submissions and approvals
- Supporting the onboarding process for new hires and employee transitions
- Ensuring alignment with company policies, procedures, and standards
- Serving as the Office Safety and Environment Coordinator (OSEC)—supporting HSSE training, participating in Joint Health and Safety Committee meetings, and being a go-to resource for local office HSSE activities
- Taking on additional administrative duties as needed
Your Capabilities and Credentials
- We’re looking for a motivated and detail-oriented professional with a strong work ethic and excellent organizational skills. The ideal candidate thrives in fast-paced environments and is committed to delivering high-quality work—even under tight deadlines. You bring:
- Experience in high-demand, fast-paced settings, with the ability to quickly adapt to evolving programs and processes
- Strong critical thinking and problem-solving abilities
- High proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), SharePoint, and Adobe Acrobat (Reader/Writer)
- Experience with Microsoft 365 considered a strong asset
- Excellent interpersonal and communication skills—capable of managing multiple priorities and time-sensitive deliverables
- Strong written and verbal communication, with proven editing and formatting skills
- Meticulous attention to detail, with experience in proofreading and document production
- Ability to work independently and collaboratively within a team environment
- Advanced proficiency in general office systems and procedures
- Familiarity with health and safety administration and protocols is an asset
- A general interest in geotechnical/civil engineering or construction is also considered an asset
Education & Experience
- Post-secondary education in Business, Business Administration, or a related field—or equivalent professional experience
- Minimum of 2 years of experience in a professional office environment
This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee and other duties, responsibilities, and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.