Administrative Assistant
Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 32,000 employees working in over 450 locations across 6 continents. Our Functional Services Teams (FSTs) include Corporate Development, Finance, HR, HSSE, IT, Legal, Marketing/Communications, Practice Services and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger.
Your Opportunity
We have an exciting opportunity as an Administrative Assistant to join our Austin, TX office. The Administrative Assistant will be responsible for ensuring the seamless management of the office. The candidate must be able to organize and prioritize multiple tasks, effectively manage through stressful situations, and consistently make effective, high-quality decisions; must understand complex relationships, develop open, effective, and consistent communication with the managing leaders and staff, while motivating and developing direct reports. The individual will also play a critical role in supporting employee culture, working with office team members in support of employee engagement initiatives, events and client engagements.
Your Key Responsibilities
- Proactively manage all facility services in standard processes and procedures.
- Plan/coordinate/schedule onsite meetings/events/entertainment (i.e., leadership meetings, monthly/quarterly office meetings, Stantec in the Community, holiday celebrations, training).
- Coordinate all aspects of on-boarding new employees with hiring managers, including technology needs, desk assignment and prep, and setting up hardware.
- Manage third-party vendor contracted services as required, including periodic bidding and insurance updates.
Your Capabilities and Credentials
- Excellent client relationship management skills.
- Ability to assist with financials within budget and time constraints.
- Excellent interpersonal communication and organizational skills.
- Computer proficiency with MS Office.
- Detail-oriented with the ability to multitask and prioritize tasks.
- Customer-centric approach to working with internal clients.
- Enthusiastic demeanor, collaborative approach, and solutions oriented.
- Previous experience assisting with commercial workplace building operations management is a plus.
Education and Experience
- High School diploma required.
- At least 5 years of office administrative experience.
- Operations or property management experience is a plus.
- Experience with managing multiple vendors and small capital projects preferred.
- Certified Facility Manager (CFM) or other professional licenses or certification a plus.
Typical office environment working with computers and remaining sedentary for long period of time.
The description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.