Marketing Assistant, Water
Many of the world’s top engineers and scientists come together in our Water business because they view a community’s interaction with water a bit differently—as a single holistic system, rather than unconnected networks divided by jurisdictional boundaries. Working throughout the hydrologic cycle, we are delivering sustainable solutions to make sure water is where it should be and available when needed. Our experts guide our work with scientific rigor, an innovative spirit, and a vision for growth. Every day, we help communities improve, reuse, and protect this precious resource for future generations. By 2025 we’re hiring 2,000 people (like you) to join our team. Grow with us, H2O+U.
Your Opportunity
The Marketing Administrative Assistant is responsible for providing administrative, operational, and project-related support. This position will serve as a resource to members of Stantec's Water Strategic Pursuits Team.
Your Key Responsibilities
- Schedule meetings, often across multiple global time zones, and organize background/support materials, as required.
- Organize and set up various staff meetings, quarterly meetings, as required.
- Coordinate onboarding and offboarding of staff members and consultants (includes computer and software management)
- Support and assist with team travel arrangements, including booking flights, hotels, and car rentals through Stantec’s travel booking tool.
- Coordinate approvals for timecards, vacation requests, expense reports, etc.
- Asset management (includes tracking quarterly reports, overhead expenses, hardware and software purchases and licenses, etc.)
- Special projects and additional assignments including data review/clean-up, MBD system updating and tracking, report preparation and distribution, and general business administration functions.
- Data entry and updates monthly into marketing systems.
Your Capabilities and Credentials
- Detail oriented and organized, with exceptional prioritization skills
- Ability to effectively balance conflicting priority.
- Commitment to client service and ability to work in a team-oriented environment.
- Demonstrated proficiency with Microsoft Office applications including, but not limited to, Outlook, Word, Excel, and PowerPoint.
- Ability to effectively communicate with senior management, supervisors, peers and clients, internally and externally.
- Excellent written and verbal communication and interpersonal skills.
- Ability to work effectively within a group as well as independently motivated with minimal supervision.
- Must thrive working in a fast-paced environment.
Education and Experience
- 5 years of experience in an office environment providing administrative support to professionals.
- Previous experience in a marketing or communications-related field.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.