Office Coordinator
Stantec is a place where the best and brightest engineers, landscape architects, planners, architects, environmental specialists and allied disciplines come to build on each other’s talents, do exciting work, and make an impact on the world around us. We draw from more than 20 design and technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise.
At Stantec, we are defined by our entrepreneurial spirit and our unwavering pursuit of not only what’s next but also what’s best. Bringing imagination and determination to every challenge, we leave no angle unexplored. As a result, we deliver excellence that propels communities to success. Our New Haven Office offers a friendly and collaborative office environment, and we seek an energized individual who is eager to be part of our team.
Your Opportunity
We are looking for a part-time Office Coordinator for our office in New Haven, CT. This in-person position supports multiple business lines, regional offices and staff working from various locations including home offices and on project sites. This role will also be responsible for coordinating with our local staff and communicating a range of directives from Stantec’s teams in accounting, health and safety, human resources, information technology, office administration, establishing and maintaining office protocols and procedures, and managing/supporting special projects and activities. This is a great opportunity to grow your career with one of the world's leading engineering firms.
Your Key Responsibilities
- Be the initial point of contact for the office providing general support to visitors
- Provide support for new hire orientation and other HR compliance-related activities
- Participate in the planning and execution of company events, including community engagement activities
- Assist team members in preparing materials for meetings and workshops
- Assist staff with submission of expense reports and timecards
- Serve as the local office safety, health, security, and environmental coordinator; prepare for and manage the office’s annual safety audit
- Assist with organizing office wide meetings and events
- Develop and implement office policies by setting up procedures and standards to guide the operation of the office
- Assist with ordering office supplies and personal protective equipment for staff
- Manage relationships with vendors and service providers
- Organizing and maintain electronic documents/directories in accordance with company standards helping as needed with project management compliance and internal project audits
- Provide technical editing and formatting support, and manage production of marketing and project deliverables
- Minor travel outside of office, which may include occasional trips to local stores and production vendors
- Support other special projects and activities as assigned
- This position is 24 hours per week
Your Capabilities and Credentials
- Attention to detail
- Strong interpersonal, written, and verbal communication, and organizational skills
- The ability to multitask and prioritize workload
- Technological proficiency especially with MS Office and Office 365. Strong MS Word formatting skills and proficiency with Excel, Adobe, InDesign and PowerPoint a plus
- Experience with document review preferred, but not required
- Some lifting of file boxes and packages up to 25 pounds may be necessary
- Notary license is preferred
Education and Experience
- High school diploma required. Bachelor’s Degree preferred.
- Three years of experience in an office setting or other setting with administrative duties preferred.
This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee., Other duties, responsibilities and activities may be assigned or may be changed at any time dependent on the individual's skillset and may take on other responsibilities.
Join our team and redefine your personal best.