Office Manager

Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 32,000 team members in over 400 locations worldwide are vital to making our Company stronger.

Your Opportunity

As our Bellevue Office Manager, you will take on a vital supporting role of being the first impression and representation of our company!  The ideal candidate will understand and demonstrate excellence in both internal and external client service, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards.

This position is in Stantec’s Bellevue office, with defined hours of 8:00 am – 5:00 pm Monday through Friday. 

Your Key Responsibilities

• Greets visitors and staff and provides a professional, welcoming image of Stantec
  
• Primary office contact for Human Resources, including supporting new hires, Separations, and communication of information
  
• Refers and directs calls, emails and visitors as required
  
• Schedules, tracks, and assigns meetings and conference rooms 
  
• Responsible for maintaining inventory and organization of office and kitchen supplies
  
• Responsible for incoming and outgoing mail and deliveries
  
• Assist with coordination of lunch and learn seminars with industry vendors
  
• Leads planning and logistics for internal and external staff/office events
  
• Develop and manage operating budgets, proactively track variances, and manage within target
  
• Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities
  
• Ensure all site management and operations practices comply with Stantec standards
  
• Proactively manage all facility services in standard processes and procedures 
  
• Interact with property management to address facilities issues
  
• Primary contact for property management – available on call 24/7 as needed for emergencies
  
• Implement preventive, ongoing, and anticipated maintenance/repair programs
  
• Conduct frequent meetings with the office leadership and with all staff to convey office, region, and company information
  
• Supports OSEC (Office Safety Environment Coordinator) to ensure the safety of staff and support office safety initiatives as needed
  
• Supports Records Coordinator to achieve compliance with Records Management policies and procedures
  
• Provides administrative support to office staff as needed
  
• Handles special projects in support of firm objectives as requested