Operational Training Center Scheduler (Twentynine Palms, CA)
Stantec Government Services (GS) is seeking highly motivated and detail-oriented applicants with a focus on office management and administrative organization. The ideal candidate will have the ability to multi-task, balance and prioritize tasks, and be flexible in supporting office needs to include classroom preparation and audio/visual or other technical support. This position is a full-time on-site position supporting the Range Management MAGTF Training Directorate at the Marine Corps Air Ground Combat Center (MCAGCC) located in Twentynine Palms, CA.
Stantec GS is a professional infrastructure and environmental services company, with expertise in the planning and implementation of encroachment control and mitigation efforts at military installations and associated operational equities throughout the United States.
We seek:
- Highly-motivated and experienced team players
- Resourceful individuals who can rapidly learn and apply new concepts, and
- Individuals who think and create, enhancing our Company and our clients with a steady flow of fresh ideas, new perspectives, and energy.
Your Key Responsibilities
- Schedule classrooms via Range Facilities Management Support System (RFMSS) for units requesting a training venue
- Assist personnel in the creation of RFMSS accounts, and coordinates as appropriate to process late requests
- Provide consultation with event organizers seeking to utilize the OTC
- Coordinates training and usage of the OTC based upon priority levels established in the CCO; exercise good judgement and authority to cancel and coordinate rescheduling of a class if higher-level priority training becomes necessary
- Coordinate event details, logistics, equipment availability, and materials for scheduled classrooms and conference rooms daily
- Prepare slides daily detailing classroom schedules and utilization
- Coordinate delivery of classroom materials and equipment and logistics for equipment storage
- Prepare monthly reports of equipment inventory
- Maintain and update Key Master Log
- Process reconciliation on work orders for office maintenance requests.
- Conduct daily/weekly and as-needed RFMSS updates detailing occupied classrooms, no shows, and same day requests
- Prepare weekly RFMSS utilization reports, maintain and update logs, and prepare various other status reports
- Liaise with unit coordinators and ensure compliance of Combat Center Order (CCO) 3120.2.
- Verifies building usage data is correct via building logbook and BEARMAT usage data on a quarterly basis
- Assists units with the operation of the audio/visual equipment located in the OTC. This includes, but is not limited to, computers, proxima’s, audio visual equipment such as VCR, DVD, whiteboards, the automated integrated system internal to the department, etc.
- Troubleshoots problems with the classroom audio visual systems and makes minor repairs, adjustments or coordinates replacement of equipment as necessary
- Reports facility maintenance issues to Section Supervisor and produces facility maintenance requests for submission to the Public Works Department (PWD)
- Notifies BEARMAT of unit occupation and unit departure from G3 owned classrooms.
Your Capabilities and Credentials
- Knowledge of the mission, rules, guidelines, regulations and basic objectives and policies governing the procedures for management of the OTC
- Ability and skill in applying standardized processes of managing the OTC in order to plan and coordinate classroom space appropriate for the class size
- Basic knowledge and skill in the use of various equipment such as a proxima, VCR, DVD players, and the automated integrated system internal to the department.
- Ability and commitment to work collaboratively with all groups, including staff, management, client, supporters and other stakeholders
- Working knowledge of military operations and codes of conduct
- Strong administrative, logistics, and written and oral communications skills and proficiency in the use of Microsoft Office
- The ability to work independently and with minimal supervision
- Must have or be able to obtain any required federal government clearances, including a Common Access Card (CAC)
- Must be eligible to work in the United States (a DHS Form I-9 must be completed by the selected candidate and will be submitted to the U.S. Department of Homeland Security for verification of eligibility to work through E-Verify)
- Must submit to and pass a company background check, if selected for the position
- Must pass a pre-employment drug screen
- Must be willing to work full time at MCAGCC Twentynine Palms, CA
Education and Experience
- Minimum two years of experience
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.