Project Administrative Assistant
We’re in the business of limitless potential. From iconic designs to monumental ground breakings, we believe the best solutions are the product of diverse perspectives.
By managing capital programs and projects as if they were our own, our project management business, and technical experts work with clients to strategize, plan, and implement projects that help them achieve their organization’s objectives. Our award-winning team has managed thousands of projects across all sectors — hospitals, airports, and entire university campuses; infrastructure like mass transit and water-treatment facilities; and energy and resource assignments, from mines to wind farms.
Join an award-winning team of program and project management specialists that are passionate to bring transformational project solutions to life.
Your Opportunity
Are you an approachable, highly organized, resourceful individual, capable of anticipating needs and managing your time wisely? Do you thrive in a fast-paced environment and able to juggle multiple deliverables simultaneously? Stantec is seeking a Project Administrative Assistant for our Program Management Team to successfully support the delivery of major capital projects. The Project Administrative Assistant will be under the direction of the Senior Project Manager Construction Site Manager (CSM) supporting a large infrastructure program that Stantec is currently on assignment with. A background of working in large infrastructure programs preferably in mass transit systems complex healthcare projects would be preferred.
Your Key Responsibilities
• Responsible for the admin support of multiple projects and project teams.
• Prepare, distribute, track and file project documents such as memos, minutes, emails, letters, contracts, progress reports, technical reports, specifications, data sheets, amendments, drawing lists, etc., ensuring project deadlines are met.
• Maintain and update organization charts and flow charts.
• Produce quality documentation, ensuring project templates and requirements are adhered to.
• Provide Document Control support for specific projects and programs, as required, including document filing, organizing, etc.
• Ensure corporate policies and procedures are being adhered to.
• Other tasks as required
Your Capabilities and Credentials
• Minimum of 2 5 years administrative work and related experience.
• Good written and verbal communication skills.
• Strong organizational, interpersonal, skills.
• Proficiency and strong knowledge of Microsoft Office.
• Positive attitude with strong relationship building skills.
• Must have good interpersonal skills.
• Must be able to successfully work both collaboratively and independently, remotely and in-person.
• Demonstrated ability to handle multiple priorities and assignments.
• Must be detail-oriented and resourceful.
• Ability to solve problems.
• Prior experience working on large infrastructure programs preferably in mass transit systemscomplex healthcare projects.
• Prior knowledge of documentation/ revision control is preferred.
• Prior work in documentation control/project assistance role is a plus.
• Good analytical skills.
• Experience with file management and processes using E-builder is considered an asset.
Education and Experience
• Technical degree/diploma/certificate or equivalent in related fields: or equivalent combination of education and experience.
• Minimum of 2 5 years in a project administration, project coordinator or similar role.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.