Project Administrator

Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We’re a place to apply your passion and collaborate with top environmental talents on work that’s critical to our clients and the communities they support. Join a team that has the environment down to a science.

Your Opportunity

Our Environmental Services team is searching for an experienced Project Administrator to provide support with the day to day administrative requirements for the Petaluma office.  The Administrative Assistant will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Your Key Responsibilities

• Prepares correspondence, proposals, reports, schedules, minutes, spreadsheets, presentations, database lists, specifications and contracts.
  
• Organizes, attends and minutes meetings including the coordination and tracking of action items and deliverables.
  
• Creates and maintains project plans, schedules and deliverables.
  
• Processes mail, expense reports, invoices, field notes, orders, timecards etc.
  
• Manages calendars, schedules meetings, books meetings rooms.
  
• Coordinates travel itineraries and arrangements.
  
• Assists with document control including filing and archiving.
  
• Performs other administrative duties as required. 
  
• Performs word processing, formatting, data entry, and report production
  
• Tracks office, equipment, and vehicle maintenance and performance metrics
  
• Manages office vendors and ordering supplies
  
• Plans and implements company functions