Receptionist/Office Administrator
Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 30,000 team members in over 400 locations worldwide are vital to making our Company stronger.
Your Opportunity
Your role will be to provide intermediate administrative support to our team.
Your Key Responsibilities
- Meet and greet office visitors, answers incoming calls.
- Order and maintaining office supplies.
- Edits and formats correspondence, presentations, proposals and reports.
- Manages calendars, schedules meetings, books meeting rooms, handles any special requests (including food orders, etc).
- Coordinates travel itineraries and arrangements.
- Processes expense reports, invoices and orders.
- Performs clerical tasks including data entry, filing, photocopying, scanning etc.
- Responsible for office upkeep (cleanup after meetings, etc).
- Records management.
- Performs other administrative duties as required.
- Health and safety coordination responsibilities.
- Full Time position in the office 8-5, responsible for opening the office.
Your Capabilities and Credentials
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Versatility, flexibility and willingness to work within frequently changing priorities.
- Must be willing and able to take initiative when needed.
- Flexibility to learn new skills.
- Proficiency in MS Office Suite.
- Word Processing/Formatting.
Education and Experience
High School Diploma with minimum of 2-3 years’ experience; or Post secondary degree in related field; or equivalent combination of education and experience.
Position will work in an office setting.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.