Receptionist/Administrative Assistant
Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We are a place to apply your passion and collaborate with top environmental talents on work that’s critical to our clients and the communities they support. Join a team that has the environment down to a science.
Your Opportunity
We are looking for a talented part-time office Receptionist/Administrative Assistant to provide support with the day-to-day administrative requirements for our Nevada City office. Our people are Stantec’s most valuable resource, and in joining our team you will be able to leverage your career experiences and expertise within a culture that values inclusion, celebrates shared success, and applauds ambition.
This Receptionist/Administrative Assistant requires a professional, proactive individual with administrative expertise to provide the receptionist role and administrative support to our multidiscipline office and employees of Stantec.
Your Key Responsibilities
- Coordinate delivery of mail/couriers and preparing outbound mail/couriers.
- Ensure prompt, efficient, and courteous handling, and routing of telephone calls.
- Assist as HR Liaison, posting and disseminating HR information for employees.
- Support new employee orientation and onboarding.
- Being the Office Safety & Environmental Coordinator (OSEC) which includes various safety initiatives including, but not limited to, coordinating with our HSSE staff, being available as a safety point of contact for staff, verifying staff attendance during emergency drills, updating safety information posted throughout the office, etc.
- Tracking office equipment including field gear and vehicles
- Arrange appointments, meetings, and vendor presentations (including catering, venues, and participants) as required.
- Ensure kitchen, utility areas, guest workspaces, and conference rooms are kept clean, organized, stocked, and prepared for daily use and functions.
- General administrative assistance to staff (submitting expense reports, booking travel, helping with timecard administration, submitting expenditure requests and other duties as needed).
- Various other administrative tasks.
Your Capabilities and Credentials
- Ability to multi-task and work well under pressure.
- Must have strong organizational skills with confidence in problem solving.
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Adobe Acrobat Pro.
- Ability to work with a variety of people at different levels in a professional and productive manner.
- Strong ability and willingness to learn new things and apply them to everyday tasks and show initiative and ownership of tasks.
Education and Experience
- Education: High School Diploma or GED equivalent required
- Experience: Minimum of 2-3 years related experience
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.